Administrative Coordinator

PROJECT INFORMATION:

In July 2024, the INOTEK Foundation signed a grant agreement with the Embassy of Sweden for the implementation of the Inotek4Cahul project. The overall objective of the Project is to improve digital skills, support local businesses, and promote an innovation ecosystem in the southern region of Moldova.

SPECIFIC OBJECTIVES OF THE PROJECT:

• Encourage partnerships for innovation and entrepreneurship between the private sector, public sector, and educational institutions in the Cahul region.

• Promote technologies, problem-solving, and creative solutions in education, increasing the attractiveness of STEM (science, technology, engineering, and mathematics) subjects for women and men, girls and boys.

• Facilitate the emergence of new enterprises in innovative sectors, helping them develop capacity and prepare for investment.

SPECIFIC TASKS AND RESPONSIBILITIES:

• Provide assistance in carrying out administrative tasks to ensure the smooth functioning of the Center;

• Assist visitors in a professional, friendly, and prompt manner;

• Coordinate the use of meeting rooms and conference halls;

• Manage the resident database (names, phone numbers, emails);

• Prepare materials needed for workshops, seminars, visits, business trips, etc.;

• Keep records and procure supplies (tea, coffee, water), office materials, etc.;

• Provide logistical support for the proper organization of activities and events within the Center;

• Offer assistance in procurement, financial management, and organizational management activities;

• Actively participate in planning and strategic coordination meetings, as well as in all types of sessions;

• Draft documents according to the internal procurement manual, including expense reports (PAR);

• Receive and forward messages, information, and correspondence via email or phone;

• Maintain order and monitor that the Center’s areas are well organized and that equipment is stored in optimal conditions;

• Inventory equipment in the Inotek Center.

EDUCATION AND REQUIREMENTS:

• Completed or ongoing higher education in a relevant field: economics, business administration, or management;

• Excellent organizational and planning skills;

• Ability to handle multiple tasks simultaneously;

• Strong communication and interpersonal skills;

• Knowledge of PC operation and MS Office package;

• Knowledge of Russian and English is an advantage.

BENEFITS OFFERED:

• Innovative, young, and socially oriented working environment;

• Access to trainings, conferences, and educational resources;

• Opportunity for professional development within the Inotek network and international projects;

• Flexibility and openness to personal initiatives.

WORKPLACE:
The Administrative Coordinator will carry out their duties in Cahul, Republic of Moldova.

WORKING SCHEDULE:
Full-time, Monday to Saturday, 40 hours per week.

APPLICATION PROCEDURE:
Interested candidates are invited to submit their CV and motivation letter, in Romanian, by September 15, 2025, 14:00 to the following e-mail: info@inotek.md.

The subject line of the e-mail should include: Name/Surname – Administrative Coordinator

Only shortlisted candidates will be contacted.